Lowongan World Health Organization (WHO)

Organisasi Kesehatan Dunia (World Health Organization/WHO) adalah badan khusus Perserikatan Bangsa-Bangsa yang bertanggung jawab atas kesehatan global. Berkantor pusat di Jenewa, Swiss, WHO memiliki enam kantor regional dan lebih dari 150 kantor lapangan di seluruh dunia. Organisasi ini hanya mengizinkan negara berdaulat sebagai anggotanya, menjadikannya organisasi kesehatan antar-pemerintah terbesar di dunia. Misi utama WHO adalah mencapai tingkat kesehatan tertinggi bagi seluruh penduduk dunia, dengan mendefinisikan kesehatan sebagai “kondisi kesejahteraan fisik, mental, dan sosial yang lengkap, bukan sekadar ketiadaan penyakit atau kelemahan.”

WHO memainkan peran penting dalam pengendalian penyakit epidemi dan endemik, pelatihan serta pendidikan kesehatan masyarakat, dan pengobatan medis. Selain itu, organisasi ini menetapkan standar internasional untuk produk biologis guna meningkatkan kualitas kesehatan global. WHO juga menjadi pemimpin dalam penelitian kesehatan, pengembangan vaksin, serta peningkatan akses layanan kesehatan. Melalui program seperti kampanye pemberantasan penyakit menular, WHO telah berkontribusi signifikan dalam meningkatkan kualitas hidup masyarakat di berbagai negara.


Team Assistant

Description of Duties

Under the direct supervision of the NPO Programme Operations Officer and broad guidance from the Administrative Officer to Indonesia, the incumbent provides office and secretarial support as follows:

  • Office Support: Screen and distribute incoming correspondence, attaching relevant background information or files and forwarding them to the appropriate staff, highlighting key issues that require attention. Draft responses to general and administrative matters, type technical reports, documents, and tabular materials, ensuring compliance with WHO standards. Assist in preparing presentations and follow up on deadlines to ensure timely responses. Obtain documents and information from both internal and external sources and conduct information searches based on brief instructions or guidance. Maintain filing systems to ensure easy accessibility and retrieval of records.
  • Programme Support: Prepare contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services (GES) requests. Record the receipt of deliverables and initiate and monitor payments as necessary. Initiate requisitions for goods procurement and track the receipt of deliverables.
  • Meetings/Duty Travel: Support the organization of meetings, workshops, seminars, etc., including preparing participant lists, travel requests, invitation letters, files, presentations, slides, and reserving meeting rooms and hotel accommodations. Prepare travel requests for official trips, make flight and hotel reservations, and organize travel files and related matters as needed. Receive visitors and phone calls, answering queries or directing them to the appropriate staff, providing background information on the purpose of the appointment. Replace the Executive Assistant during absences (if applicable) and perform other related duties as required, providing support to other work areas.

Required Qualifications

Education:

  • Essential: Completion of secondary school education.
  • Desirable: Training in secretarial practices. A university degree is an asset.

Experience:

  • Essential: At least three (3) years of experience in secretarial, clerical, or administrative work.
  • Desirable: Experience in WHO or another UN/International organization is an advantage.

Skills:

  • Thorough knowledge of modern office procedures and practices.
  • The incumbent must stay updated on changes in procedures, practices, rules and regulations, organizational structure within the department and WHO.
  • Ability to draft standard correspondence.
  • Ability to handle work in a timely and accurate manner with tact and discretion as required.
  • Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training, and/or self-training.

WHO Competencies:

  • Teamwork
  • Respecting and promoting individual and cultural differences
  • Communication
  • Producing results
  • Moving forward in a changing environment

Use of Language Skills:

  • Essential: Expert knowledge of English.

Remuneration:

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at IDR 188,542,000 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

Additional Information:

  • This vacancy notice may be used to fill other similar positions at the same grade level.
  • Only candidates under serious consideration will be contacted.
  • A written test and/or an asynchronous video assessment may be used for screening.
  • If your candidature is retained for an interview, you will be required to provide a scanned copy of your degree(s)/diploma(s)/certificate(s). WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED).
  • According to article 101, paragraph 3, of the United Nations Charter, the paramount consideration in the employment of staff is securing the highest standards of efficiency, competence, and integrity.
  • WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
  • Women, persons with disabilities, and nationals of underrepresented and unrepresented Member States are strongly encouraged to apply.
  • Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process.
  • WHO has a zero-tolerance policy towards sexual exploitation and abuse (SEA), sexual harassment, and other types of abusive conduct.
  • WHO has a smoke-free environment and does not recruit smokers or users of tobacco in any form.
  • WHO offers a wide range of benefits, including parental leave and flexible work arrangements to support work-life balance.
  • The statutory retirement age for staff appointments is 65 years.
  • Contracts are conditional on confirming vaccination status as required by WHO before taking up an assignment.
  • This post is subject to local recruitment and will be filled by candidates from the local commuting area.

Contractual Arrangement: Fixed-term appointment

Contract Duration: 2 years

Closing Date: Feb 4, 2025, 4:29:00 AM

Primary Location : Indonesia-Jakarta

How To Apply

If you are interested, please send your latest CV/Resume through the following link. Please be careful of fraud and requests for money related to this vacancy. We recommend double-checking before submitting your application.


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